Project Coordinator

If there was one common theme to describe what our team members get from a career with Envista Forensics, it’s:

One Company/One Team.

We’re always looking for great professionals, in all disciplines and locations – contact us for more information about other opportunities.We’re looking for someone who:   

SUMMARY OF JOB PURPOSE:The Project Coordinator provides administrative support and processing throughout the entire lifecycle of a project as well as provides support in office coordination of our Calgary Envista office. This includes, but is not limited to: assignment setups, client and expert updates, confirming invoice instructions, running conflict checks, time entry and updates, client portal updates, proforma reviews and WIP coordination, file closures, and creation of templates.  Also included would be office management of office supplies, equipment maintenance, and ensuring the office environment is organized and efficient, maintaining and updating office records, databases, and filing systems, greeting visitors, handling inquiries, providing general support to clients and staff, supporting various projects by coordinating tasks, and assisting with evidence coordination and warehouse management.PRIMARY JOB RESPONSIBILITIES:• Partners with experts, and leadership  to ensure high levels of customer satisfaction and efficient delivery of services.• Ensures a smooth administrative process by assisting with assignment setups (received via phone, email, web, portal, etc.), client updates (phone, email, portal), confirming and updating invoice instructions, running conflict checks, securing necessary equipment for site visits, completing proforma review/ submission, closing files, and creating report templates/forms using MS Quick Parts, etc.• Handles consultant logistics, to include initial onboarding coordination, equipment distribution, and travel.

• At the direction of management, assists with consultant concierge items, including but not limited to: expert time and expense entry, milestone entry, note updates, client updates, etc.• Works closely with team members across Operations (Billing, Licensing, IT, etc.) as well as the organization to ensure top notch service for both internal and external clients from the initial client contact and assignment submission through to file completion and closure.• Provides backfill support for other regional operations roles as needed for overflow work or PTO.• Completes quarterly training as assigned or approved by supervisor. Maintains established relationships with current clients and consultants.• Maintains the confidentiality of proprietary and sensitive information, exercising sound judgment and discretion in any disclosure of information related to Envista Forensics and its endeavors.• Adheres to all applicable federal, state, and local laws and applicable regulations and standards.• Performs other duties as assigned.Required Skills/Abilities/Experience:• 2 + years’ experience in business administrative and/or basic customer service experience in an office environment preferred.• Demonstrated capabilities as a highly effective communicator.• Critical thinking, time management, and organizational skills.• Excellent interpersonal and customer service skills.• Ability to multi-task, work independently and/or within a team, paying attention to details and meeting deadlines.• Exemplary time management, prioritization skills and attention to detail.• Demonstrates thorough skill set in a variety of office software, including Adobe, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, etc).• Identifies and actions ideas, issues and opportunities, escalates as appropriate. • Excellent transcription and keyboarding skills, with a focus on speed and accuracy.• Teamwork, compassion, and respect toward others, in keeping with our 5 Guiding Principles, as well as integrity, accountability and adherence to standards of ethical behavior and professional conduct, and open and honest communication.• Basic understanding of financial concepts, including WIP, AR, Cash Cycle,etc.• Ability to self-initiate and create momentum with partial guidance or information.• Commitment to continuous improvement and professional development.Education:• BA or BS degree /diploma in business administrationWORKING CONDITIONS: Work is generally performed in a typical office environment, with limited exposure to harsh weather conditions, loud internal or external noise, fumes, or significant temperature changes.

Minimal, occasional travel may be required.PHYSICAL ACTIVITIES AND REQUIREMENTS:Work can involve lifting and carrying up to 10 - 20 lbs.; frequent standing, sitting, walking, bending, and reaching; occasional kneeling and stooping; operating office equipment; periodic driving likely; visual acuity to prepare, read, and organize detailed hard copy and electronic documents; ability to speak and to hear the spoken word in normal face-to-face, telephonic, and web-based business communications. Willingness to accommodate occasional meetings and work activities that may be scheduled after normal daytime business hours. *Above duties, skills, and responsibilities may be added, decreased, or changed to accommodate the company's requirements.

is not just one of our 5 Guiding Principles, it’s we how separate ourselves from our competitors. We learn together, we win together and through our team members voices, we bring certainty to an uncertain world. At Envista Forensics, we recognize that our potential team members come with a wealth of experience and talent beyond just the technical requirements of a role. We strive to reflect the communities and clients we serve to drive innovation, excellence, and meaningful work—We want you to bring your authentic self to Envista. If your experience is close to what you see listed here, please still consider applying.

Please let us know if you require reasonable accommodations during the interview process. ​Envista Forensics embraces diversity and is proud to be an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds and perspectivesEnvista Forensics believes that Veterans arrive with not only translatable skills and technical expertise but in addition come with the intangibles; leadership and values that we believe align with our 5 Guiding Principles.  Simply put, these qualities enable our success, so we encourage all Guardsmen, Reservists, and Veterans to consider Envista as their next career destination.