SMX is seeking an Executive Assistant to provide executive, administrative and operations support to the PM STARE Project Office’s International Programs office. This position will be onsite at Redstone Arsenal in Huntsville, AL.
Executive Assistant must be detail-oriented, highly-organized, and self-starting with a broad skill set to support various clerical and administrative tasks. The Executive Assistant will be expected to manage multiple tasks with competing priority levels and should have excellent interpersonal skills and flexibility in their work environment, in order to: manage meeting minutes, produce reports, file management, create travel arrangements and reconcile vouchers in the Defense Travel System, schedule/calendar management, the Automated Time and Attendance Production System (ATAAPS), action item tracking and management, and meeting coordination. The Executive Assistant should be familiar with managing correspondence and routing (AR 25-50).
As the Executive Assistant, you will be required to submit and receive classified documentation, maintain DA FORM 3964s (Classified Document Accountability Record), and perform security checks, as well as build briefing charts and reports.
Essential Duties & Responsibilities
- Calendar coordination and deconfliction
- Schedule meetings, reserve conference rooms
- USG CONUS and OCONUS travel planning and coordination
- Make and receive phone calls; record messages
- Maintain calendars (MS Outlook)
- File management
- Monitor/track Action Items
- Prepare/manage USG official correspondence
- Submit/receive classified documentation
- Record meeting minutes and produce reports
- Create/edit briefing charts
- Other duties as assigned
Required Skills & Experience
- Clearance Required: Secret
- Bachelor's degree and 5 years of experience
- Allowable substitutions: Associate's degree and 12 years, OR, high school diploma and 15 years
- Experience with DTS
- Experience with AR 25-50
- Able to work both collaboratively and independently
Desired Skills & Experience
- Experience with ATAAPS
- Previous experience working for a DOD Program/Project Office
- Previous experience in International Programs/Foreign Military Sales
Application Deadline:
3/31/2025#cjpost #LI-OnsiteThe SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.The proposed salary for this position is:$33.79—$50.63 USDAt SMX®, we are a team of technical and domain experts dedicated to enabling your mission.
From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.All qualified candidates will receive consideration for employment without regard to disability status, protected veteran status, race, color, age, religion, national origin, citizenship, marital status, sex, sexual orientation, gender identity or expression, pregnancy or genetic information.
Selected applicant may be subject to a background investigation and/or education verification.
