Somos is an innovative technology company that ensures that phone calls and text messages can be trusted. Consumers don’t want spammers and fraudsters to reach them through their devices, and businesses don’t want their legitimate phone calls ignored. The solution? Developing stronger trusted digital identities. And that’s where you come in!
We are looking for team members who share our mission and have the drive and entrepreneurship to make connections safer for everyone. We believe that innovation can come from anyone who sees a need and can pose a solution. By bringing in a team of diverse talents, experiences, and perspectives, at Somos, you will be empowered to contribute in a meaningful way for the greater good of digital identities.What makes being part of Team Somos so special? Check out our Employee Value Proposition to see how Somos leads the market in total rewards, culture and development to help our employees be their best.
Position Summary:
The Executive Assistant assists with ensuring the successful operation of their assigned departments by keeping things running smoothly and efficiently through the cohesive management of multi-tasking and competing priorities. The Executive Assistant directly supports one or more members of the Executive Leadership Team, as well as the departmental employees. The Executive Assistant demonstrates initiative with respect to problem solving, presents confidence in decision-making, and has the ability to improve processes.
The Executive Assistant will interact with several virtual-first teams and must demonstrate the ability to collaborate effectively throughout the organization.In addition to executive and departmental support, the Executive Assistant will collaborate with a centralized administrative team to ensure the successful operations of Somos initiatives, and as such will include general office support responsibilities.This position will be mostly virtual-based, located within commuting distance to either the Herndon, VA or East Brunswick NJ Somos Hub, with regular travel (approximately 25%) required.
Core Responsibilities & Accountabilities
- Schedule and organize administrative activities including meetings, travel, conferences and department events.
- Arrange and coordinate corporate travel, meetings, and events with complete itineraries and agendas.
- Prepare and submit expense reports
- Manage and maintain filing systems, both electronic and hard copy.
- Prepare correspondence, reports, emails, spreadsheets, presentations and other documents.
- Prepare, order, and distribute departmental materials
- Attend meetings to record minutes, transcribe and distribute, as requested.
- Conduct general administrative responsibilities including office maintenance in the local Hub location (mail distribution, office supplies, etc).
- Collaborate with Executive Assistant team on assigned projects, committees, and initiatives
- Perform other duties as assigned.
Working Conditions
- Remote “Work Together Anywhere” position with home office environment using standard office equipment
- Primarily a non-travel role but will be required to be within commuting distance of either the Herndon, VA or East Brunswick, NJ Somos Hub and will be requested to travel (up to 25%) for meetings, company annual Summit, and other industry events
Minimum Qualifications & Skills
- Approximately 4 years of related experience in an administrative function
- Experience with supporting executive level team members
- Experience managing/utilizing databases, reporting and organization systems
- Advanced proficiency in Microsoft suite (Word, Excel, Powerpoint, Outlook)
- Working knowledge of Mac book and Mac operating systems
- Excellent oral and written communication skills
- Ability to collaborate and organize both in-person and remote teams
- Detail oriented and comfortable working in a fast-paced environment
- High level of professionalism and understanding of confidentiality
- Excellent organizational skills and ability to complete tasks independently, and in a timely manner
- Keen attention to detail with the ability to prioritize quickly in a fast-paced environment.
- Within commutable distance to either the Herndon, VA or East Brunswick, NJ office hub, including ability to travel up to 25%.
Preferred Qualifications & Skills
- Experience supporting technical and/or financial teams
- Experience utilizing agile methodology in an administrative capacity
Somos is committed to a diverse and inclusive workforce and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of this position. Aspects of this job description may change at any time, with or without notice. Employees must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
