JOB DESCRIPTION
Job Title: Accountant I (Accounts Payable)
Effective Date:
3/19/2025
Reports to: Accounting Manager
Pay Range: $29.31-$35.63
Status:
☒ Full Time ☐Part Time ☒Regular☐Temporary
FLSA:
☐ Exempt ☒ Non-Exempt
Job Summary:
The Accountant I plays a critical role in the finance department, ensuring that vendor payments, credit card transactions, and financial records are processed accurately and in a timely manner. This position is responsible for handling invoices, maintaining vendor records, reconciling credit card expenses, managing mail distribution, and ensuring compliance with internal policies and external regulations. The ideal candidate is organized, detail-oriented, and capable of managing multiple responsibilities efficiently.
This position is fully onsite.
Essential Job Functions:
- Invoice Processing & Payment Management
- Ensures timely and accurate processing of vendor payments, prioritizing efficiency while maintaining compliance.
- Collects, reviews, and verifies all Payment Request Forms to ensure accuracy, appropriate approvals, and necessary supporting documentation.
- Accurately enters accounts payable (AP) bills into the accounting system, ensuring correct coding and adherence to financial policies.
- Processes electronic funds transfer (EFT) payments and records them in Sage Intacct in a timely manner to maintain up-to-date financial records.
- Monitors outstanding payables and follows up on incomplete or inaccurate transactions to prevent processing delays.
- Credit Card & Ramp Expense Management
- Records, reviews, and reconciles credit card transactions in Ramp, ensuring proper documentation and approval.
- Monitors credit card expenses and resolve any missing or incorrect transactions promptly.
- Maintains accurate reconciliation of credit card statements, ensuring transactions are properly categorized and synced with the accounting system.
- Mail Management & Vendor File Maintenance
- Collects, logs, and distributes incoming mail, ensuring documents are properly recorded for tracking and accountability.
- Maintains and organizes vendor records, ensuring that all files are complete, accurate, and compliant with company policies.
- Regularly reviews and updates vendor contracts, W-9s, and other required documentation to ensure records remain current.
- 1099 Processing & Compliance
- Prepares and distributes 1099 forms to vendors and the IRS in compliance with regulatory requirements.
- Ensures vendor tax information is properly maintained and updated for year-end reporting.
- Budget & Financial Oversight
- Demonstrates a strong understanding of fund accounting and nonprofit financial management.
- Be able to read, interpret, and adhere to budget constraints, ensuring expenses align with financial guidelines.
- Assists with financial audits by preparing and providing necessary documentation and reports.
- Collaboration & Reporting
- Actively participates in all-staff, accounting team, and supervisory meetings, providing relevant updates on AP activities.
- Identifies and recommends process improvements to enhance efficiency and accuracy in accounts payable functions.
Non-Essential Job Functions:
- Performs other related duties to support the finance team and organizational goals as needed.
Knowledge, Skills and Abilities Required
:
Education:
High School diploma or equivalent work experience in accounts payable, bookkeeping, or financial administration will be considered. AA in Accounting, Business Administration or related field preferred.
Experience:
1-3 years of experience in accounts payable, vendor management, or related financial roles required.
Technical Skills & Competencies:
- Experience using Sage Intacct, Ramp, and Office 365 is required.
- Attention to Detail: Ability to process high volumes of transactions with accuracy, ensuring data integrity in financial records.
- Organizational Skills: Capable of managing multiple tasks, meeting deadlines, and keeping financial documents well-organized.
- Financial Awareness: Understanding of basic accounting principles, vendor payments, and how accounts payable fits within overall financial operations.
Soft Skills:
- Problem-Solving: Ability to identify discrepancies, follow up on unresolved transactions, and take initiative to resolve issues.
- Communication Skills: Strong written and verbal communication skills to interact professionally with vendors, staff, and finance team members.
- Adaptability: Able to work in a fast-paced environment with changing priorities and deadlines.
Preferred Qualifications
:
Prior work in a nonprofit or fund accounting environment is a plus but not required.
Physical Requirements and Work Environment:
- This is a full-time position with standard business hours, Monday through Friday in a traditional office environment, in a shared workspace.
- Hybrid or remote work is not available—this position requires in-office work.
- Occasional overtime may be required during peak financial periods (e.g., year-end reporting).
29.31 To 35.63 (USD) Hourly
