Operations Coordinator
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Location:
Houston, TX
        (Onsite, Monday – Friday, West Sam Houston Parkway South Energy Corridor area)💰Pay Range: $20 - $25 per hour
(with benefits)
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Full-Time - Monday - Friday 8am to 5pm
About the Role
As an Operations Coordinator, you will play a crucial role in supporting daily operations, managing workflows, and ensuring efficiency across departments. You will work closely with the Operations Manager and Director to oversee key processes, including onboarding, financial administration, and office management. This role requires strong coordination, attention to detail, and the ability to streamline operational activities in a fast-paced environment.⏳
This is a fully onsite role, Monday – Friday, based in our Houston office.
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Commuting Requirement:
Candidates must be available for onsite work daily and should have a practical commuting distance to ensure reliability and punctuality. Applicants should have a reasonable commute to ensure daily attendance without relocation assistance.
Key Responsibilities
Process & Workflow Coordination
- Oversee operational processes, ensuring they run smoothly and efficiently.
- Coordinate onboarding, payroll, financial tracking, and administrative workflows.
- Track and follow up on task assignments and deadlines to support leadership.
- Identify process improvements to enhance efficiency across departments.
Onboarding & Employee Support
- Manage new employee onboarding, ensuring compliance with internal processes.
- Organize New Employee Orientation (NEO) and prepare onboarding kits.
- Serve as a point of contact for new hires, ensuring a smooth transition.
Financial & Administrative Support
- Assist with payroll processing, including tracking timekeeping data.
- Prepare and manage accounts receivable, including sending invoices and following up on past-due payments.
- Maintain accurate records related to 401(k) contributions and benefits administration.
Office Management & Logistics
- Serve as the go-to person for office operations, ensuring a well-maintained workspace.
- Order and track office supplies and maintain breakroom and conference room areas.
- Coordinate internal events, meetings, and special office functions.
Compliance & Documentation
- Assist with immigration processes, ensuring documentation is submitted accurately.
- Maintain company records and confidential administrative documents.
Required Skills & Competencies
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3+ years of experience working in a business office
✔Strong organizational and time management skills – ability to prioritize tasks effectively.✔Process coordination and workflow optimization – ensuring smooth operations across departments.✔Financial acumen – ability to assist with payroll, invoicing, and budget tracking.✔Attention to detail – strong focus on accuracy in administrative and financial tasks.✔Microsoft Office proficiency – Excel, Outlook, Word, and PowerPoint.✔Ability to work independently while also collaborating with teams.✔Professional communication skills – both written and verbal.✔Problem-solving mindset – proactive in identifying inefficiencies and recommending solutions.
Why Join Us?
✅ Be a key player in our growing Operations Team.✅ Work in a collaborative, onsite team environment.✅ Gain hands-on experience across multiple business functions.✅ Enjoy a stable Monday – Friday schedule with no remote work required.
📢 This is an onsite position in Houston, TX. Applicants must be available to work in the office Monday – Friday.
