Recruiting Coordinator

The Opportunity

InCharge Energy is seeking a detail-oriented and proactive

Recruiting Coordinator to support our growing talent acquisition efforts. Based out of our Richmond, VA office, this role works closely with the Recruiting Manager to deliver a structured, organized, and positive candidate and onboarding experience. This role is ideal for someone with strong organizational and communication skills who thrives in a fast-paced environment and is excited to grow within the recruiting and onboarding space.

What You’ll Do

Recruiting & Administrative Support

Post jobs to platforms including Greenhouse, ADP, LinkedIn, Indeed, and other relevant job boards (experience with any ATS is welcome; Greenhouse preferred)
Maintain and update recruiting dashboards and reports
Assist with scheduling interviews across departments and time zones; coordinate changes and communicate updates promptly
Support hiring managers by preparing interview materials, managing candidate communications, and ensuring readiness throughout the process
Coordinate background checks, reference checks, and required documentation
Learn to screen and interview candidates over time, developing your skills as a future recruiter through mentorship and exposure to structured interview best practices

Onboarding & Candidate Experience

Guide candidates through the onboarding process from signed offer to first day, ensuring a smooth, organized experience
Partner with hiring managers, IT, marketing, and other departments to coordinate equipment, accounts, welcome materials, and logistics
Host onboarding sessions and orientations as needed
Manage onboarding paperwork, access setup, swag shipments, and first-day introductions
Administer and track onboarding feedback surveys and suggest improvements

Project Management & Process Improvement

Manage multiple projects and competing deadlines with strong attention to detail and follow-through
Maintain training documentation and recruiting resources for hiring managers and interviewers
Assist in developing and refining onboarding and interview training based on best practices
Administer recruiting surveys and reporting tools; surface insights and recommend process enhancements
Build and maintain relationships with technical schools and career services offices to support a pipeline of qualified candidates for entry-level and skilled trade roles

Your Experience & Capabilities

A passion for candidate experience, inclusive hiring, and building great first impressions—demonstrated through past roles in recruiting, HR, or customer-facing positions
2-3 years of experience in recruiting coordination, HR administration, or general business administration
Bachelor’s degree in a business-related field, Human Resources, or a related discipline preferred
Experience using an ATS (Greenhouse preferred), LinkedIn, and strong proficiency in Microsoft Excel
Excellent written and verbal communication skills
Confidence speaking over the phone, including coordinating with candidates, hiring managers, and external partners in a professional and engaging manner
Strong organizational skills and the ability to manage multiple priorities and deadlines
A proactive mindset—able to identify what needs to be done and take initiative
Comfort speaking to groups and facilitating onboarding or training sessions
Familiarity with using AI tools to improve efficiency is a plus

US Hourly Range$25 - $31USD

What We Offer

Full-time employees enjoy competitive compensation, yearly bonuses, and benefits package including 401(k) matching contribution, health, dental, and vision, cell phone reimbursement, generous vacation, office meals and snacks, team building events and activities throughout the year.

Equal Opportunity Employer

Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence. We strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. We also make reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.CCPA disclosure notice here.

Life at InCharge Energy

In-Charge Energy is on the frontlines of large-scale emissions reduction, accelerating the electrification of the transportation industry – one commercial fleet at a time. With end-to-end, turnkey solutions for commercial EV infrastructure projects, In-Charge Energy equips fleet managers with the top brands in charging hardware and software; customized hardware and software products; short-, mid- and long-range plans for seamless fleet and facilities transition to EVs; financing; and maintenance and corrective repairs over the life of the charging assets. 🔌 In-Charge develops innovative hardware, software and services designed and engineered specifically for fleets, such as service-dispatch-integrated software, fleet-management-integrated software, electricity load management, durable cable management products and high-reliability maintenance, repair and warranty services. Whether a fleet has 200 sedans or 20,000 Class 8 trucks, the team at In-Charge serves a diverse clientele throughout North America, including major commercial fleets, truck and bus manufacturers, rideshare operators, EV manufacturers, school districts, municipalities and facilities owners, among many others. 🌎 Headquartered in the world’s first zero-emissions delivery zone in Santa Monica, Calif., In-Charge Energy was founded by EV industry veterans Cameron Funk and Terry O’Day. The company has additional operations in San Francisco, Michigan and Virginia. 📞 If you’re looking for an experienced team to support your fleet’s electrification, please call us at 818.697.GOEV

Thrive Here & What We Value1. Equal Opportunity Employer | 2. Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence. | 3. We strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. | 4. We also make reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.</s> | 1. Uphold the highest standards of professionalism at client sites and foster strong relationships with third parties/vendors | 2. Stay ahead in your field with ongoing training and professional development opportunities | 3. Equal Opportunity Employer</s> | 2. Strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. | 3. Make reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.</s> | Competitive compensation, yearly bonuses, and benefits package including 401(k) matching contribution, health, dental, and vision, cell phone reimbursement, generous vacation, office meals and snacks, team building events and activities throughout the year. | Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence. We strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. | CCPA disclosure notice here.</s> | 1. Fulltime employees enjoy competitive compensation, yearly bonuses, and benefits package including 401(k) matching contribution, health, dental, and vision, cell phone reimbursement, generous vacation, office meals and snacks, team building events and activities throughout the year. | 2. Equal Opportunity Employer | 3. Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence. | 4. We strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. | 5. We also make reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.</s> | 2. Strictly prohibits unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. | 3. Reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.</s> | 1. Collaborative Team Environment | 2. Opportunities for Growth and Advancement | 3. Competitive Compensation and Benefits Package | 4. Equal Opportunity Employer | 5. Strictly Prohibits Unlawful Discrimination or Harassment</s> | 1. Competitive compensation | 2. Yearly bonuses | 3. Benefits package including 401(k) matching contribution, health, dental, and vision | 4. Cell phone reimbursement | 5. Generous vacation | 6. Office meals and snacks | 7. Team building events and activities throughout the year.</s> | 2. Competitive compensation, yearly bonuses, and benefits package | 3. Generous vacation, office meals and snacks, team building events and activities throughout the year.</s> | 13. Fulltime employees enjoy competitive compensation, yearly bonuses, and benefits package including 401(k) matching contribution, health, dental, and vision, cell phone reimbursement, generous vacation, office meals and snacks, team building events and activities throughout the year. | 14. Equal Opportunity Employer | 15. Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence.</s> | 1. Competitive compensation and yearly bonuses | 2. Benefits package including 401(k) matching contribution, health, dental, and vision | 3. Cell phone reimbursement | 4. Generous vacation | 5. Office meals and snacks | 6. Team building events and activities throughout the year.</s> | 1. Competitive compensation package