Description
Salary: $80,000 to $88,200
Location: Location
Who we are?
Founded in 2004, Brilliant Corners provides innovative housing and housing-related services to California’s most vulnerable individuals, with an emphasis on those transitioning from, or at risk of, homelessness or institutionalization. We develop, own, and manage multi-family supportive housing and licensed residential care homes. We implement a broad array of scattered-site, one-on-one supportive housing, and clinical case management programs through partnerships with developmental services, homeless services, veterans’ services, and health care sectors.
In short, we do good work.
We have offices throughout California, currently have almost 400 staff members, and are growing daily. We’re looking for inspired, talented people who want to be part of a team that’s affecting profound change and is having fun doing it.
The Capital Improvement Intermediary Program
The Capital Improvement Intermediary Program (CIIP) is a construction program of Los Angeles County Department of Health Services, designed to standardize the County’s ability to expand housing and social service resources for the homeless residing in Los Angeles County. As the agent for the CIIP, Brilliant Corners works under the direction of the County to implement, operate, and serve as the fiscal mediator to ensure responsible delegation of funds for the construction projects. Brilliant Corners is responsible for oversight and collaboration of project budget, scope of work, contracts, monitoring project progress and payments.
Behavioral Health Bridge Housing Program Summary
The Behavioral Health Bridge Housing (BHBH) Program, authorized through Assembly Bill 179, provides $1.5 billion in funding to California counties to expand and manage bridge housing. This includes interim housing for people who are experiencing homelessness and have a serious mental illness and/or co-occurring substance abuse. The Los Angeles County Department of Mental Health (DMH) was awarded funding by the Department of Health Care Services (DHCS) to implement the BHBH Program in Los Angeles County for non-congregate interim housing, housing navigation, rental assistance and start-up infrastructure costs with the goal of funding in excess of 500 beds throughout the County through June 30, 2027.
Position Summary
The Project Manager plays a key role as a member of the BHBH Team under the CII Program. This position provides critical project management support to the Sr. Program Manager and the BHBH Program, coordinating the activities of the project portfolio to ensure cost, schedule, document, and quality standards are met. Under the direction of the Sr. PM, the Project Manager is expected to take on any/all tasks in the journey to learn all they can about Brilliant Corners role within the BHBH Program, assists in other quality assurance work in cooperation with Funders, Sponsors and Contractors and follows the Organization’s best practices.
Responsibilities
- Assist in all phases and aspects of the project.
- Provide support to department staff, Project Sponsors, DHS, DMH, Design Professionals, Contractors, and other vendors as needed.
- Attend design/pre-con phase meetings, construction progress & closeout meetings.
- Secures all necessary approvals and ensures that standard organizational procedure is followed.
- Produce reports as required.
- Assist in annual audit preparation.
- Review contracts and become familiar with terms and conditions.
- Develop and manage project submittal log, for designer’s approval (when necessary).
- Reports directly to, and works closely with the Senior Program Manager
- Monitors projects assigned by the Senior Program Manager
- Attend weekly one-on-one check in meetings with the Senior Program Manager
- Attend monthly one-on-one check in meetings with program Director.
- Attend weekly internal project management meetings.
- Oversees projects from the start (design phase) to the finish (warranty, punch lists and close out documents)
- Visit jobsites as needed to monitor each project’s quality control, schedule compliance, budget tracking, and safety compliance.
- Attend weekly on-site Owner Architect and Contractor (OAC) meeting held.
- Ensure preparation and issuance of weekly meeting minutes and its distribution to all appropriate parties
- Identify Long Lead Items and assign Milestone Dates for each item to avoid project delays.
- Familiar with architectural BIM design principles and monitoring budget revisions because of the process
- Review and monitor weekly logs for three weeks look ahead schedule, master schedule and it is achieving milestone dates, requests for information (RFI), submittals, pending change orders for the projects. Reports items of significance to the Senior Program Manager
- Review preliminary percentages of completion of the Sponsor’s General Contractor and its subcontractors in preparation of monthly pay request billing. Approve percentages and ultimately approve the pay application requests. Coordinate approval and processing with the project’s Contract Specialist
- Review the Sponsor and General Contractor’s logs for preliminary lien notices filed, conditional and unconditional lien releases, and insurance coverages for its subcontractors and suppliers.
- Receive & verify scope of work vs original plans and specifications. Determine validity of General Contractor’s proposed change orders. Review and verify if the Contractor’s pricing is representative of current market conditions and is a valid takeoff for quantities and unit pricing. If the support documentation is valid, approve the change orders. If not, notify the Sponsor and its General Contractor of its deficiencies and have it resubmitted in greater detail with appropriate pricing.
- Prepare recurring reports and distribute to appropriate parties as required for each project.
- Make recommendations for adjustment and schedule changes to achieve milestone dates.
- Evaluate constructability phase and budget estimates.
- Monitor the project budget throughout the project duration.
- Coordinate Brilliant Corners efforts, communication, monitoring, and compliance with Sponsor’s Project Manager on each project.
- Oversee, manage, and assist in the professional development of the Project Coordinator(s)
- Prepare daily inspection reports during all site visits. Report immediately any injuries, OSHA violations, et al to the Sponsor’s Project Manager, General Contractor Superintendent, and BC Senior PM
- Monitor and participate with the Punch List Inspections.
- Monitor and assist Project Coordinator(s) in their involvement, participation, and responsibilities during the project.
- Coordinate communications between Sponsor, General Contractor, Architectural firm, and consultants for successful administration of the project documentation.
- Monitor and evaluate the General Contractors compliance with Prevailing Wages requirements for each project. Track required monthly Report from the Sponsor’s Prevailing Wage Compliance agent and report any inconsistencies and violations to the Senior PM and the project’s Contract Specialist assigned to each.
- Enter all contract correspondence to master file in BOX, Salesforce, and any other databases, as required.
- Coordinate all pay requests submittals by the Sponsor with the project’s Contract Specialist
- Assist the Design Team and the Project Sponsor with the submittal, approval, plan check corrections and ultimate issuance of necessary permits by the permitting agencies involved for each project.
- Establish a cooperative relationship with the governing agencies inspectors with a proactive attitude. Assist with the progress of your Assistant PM establishing a working relationship with these departments.
- Represent Housing for Health and Brilliant Corners at project meetings (both pre-construction and construction) and distribution of meeting minutes to monitor events, responsibility, and ultimate completion of each task.
- Advise and assist the project Sponsor in retaining appropriate consultants to achieve a successful completion of the project.
- Assist Project Team in securing Temporary Certificate of Occupancy (TCO), Certificate of Occupancy (COO) and architect’s issuance of Certificate of Compliance (COC) upon project completion.
- Assist and monitor completion of project and evaluation of Project Team performance, such as Sponsor and its consultants, Architect and its consultants, General Contractor and its subcontractors, Prevailing Wage Compliance Agent, et al.
- Receive, review, and perform follow-up communications with project Sponsor, as necessary.
- Develop and manage change order log for tracking/reporting purposes.
- Develop and manage meeting minute log for tracking/reporting purposes.
- Produce regular reports on projects and data to assist in CII leadership decision-making.
- Review and code invoices; check for accuracy and compare to cost to forecast completion.
- Distribute punch lists, collect closeout documents.
- Onboard and train new CII hires in project management-related processes.
- All other responsibilities necessary to successfully carryout all duties associated with that of a Project Manager of commercial CIIP.
Requirements
Core Competencies
- Strategic Agility: Future-oriented, strategically coordinates resources and stakeholders to optimize support, proactively navigating challenges through planning and critical thinking
- Process Management: Excels at developing and organizing efficient workflows, measuring key aspects, and simplifying complex processes to maximize resource utilization
- Building Effective Teams: Builds cohesive, high-performing teams through collaboration, positive culture, coaching, cross-functional work, and recognition of successes
- Functional/Technical Expertise: Possesses advanced functional/technical skills of direct reports, enabling high-level task accomplishment, optimal partner support, and team development
Organizational Values
- Humanity: Putting people first: We are committed to meeting people where they’re at, honoring their dignity, diversity, and experience.
- Community: Building a better future: Sustainable housing solutions are fostered through partnership, collaboration, and human connection.
- Ingenuity: Innovating for transformation: Systems-change requires relentless determination, thinking outside the box and challenging the status quo.
Professional Experience
- 5+ years’ experience in a general construction and/or property management.
Knowledge, Skills, and Ability
- Construction Management Degree preferred but not required
- Commercial construction experience required
- Five (5) years’ experience in multi-family housing, health care, low-income housing complexes, residential and commercial construction projects
- Five (5) years’ experience as a PM
- Strong understanding of commercial construction quality control (ability to conduct on-site inspections)
- Demonstrated ability to manage large construction budgets and understanding of schedule of values
- DocuSign experience preferred but not required
- Salesforce/CRM software and/or database experience preferred but not required
- Intermediate-level familiarity with Microsoft Office
- Comfortable with both email, instant messaging & telephone communication
- Project management software experience required
- Ability to review and understand drawings and specifications.
- Ability to supervise and monitor, multiple million-dollar projects concurrently
- Knowledge and understanding of State of California Public Works Law
- Knowledge and understanding of County of Los Angeles Local Targeted Workforce Hire Initiative
- Knowledge of building codes and regulations
- Be a proactive rather than reactive
- Knowledge and understanding of Measure H and Measure HHH
- Knowledge, understanding and experience with prevailing wage and certified payroll
- Ability to read plans/drawings and specifications
- Ability to work well with others
- Identify and solve problem
- Familiar with general legal precedence as it relates to contract agreements and its contents, budget requirements, schedule compliance, weather delays, insurance coverages, arbitration process, change order requirements, delays, qualifications, exclusions, and contents of the specifications and drawings
- Clean driving record and vehicle capable of driving throughout LA County to various project sites when required
- Ability to work well in both the field and professional office setting
Certificates, Licenses, and Registrations
A valid, clean CA driver’s license and a personal insured vehicle are required.
Travel Requirements
This position requires frequent visits to properties, attendance to on-site vendor meetings, community meetings, funding workshops, trainings, and other events in the greater Los Angeles County. Occasional attendance at events outside Los Angeles County, including Brilliant Corners’ events throughout California, may also be required.
Physical Requirements
Candidates should have physical mobility for tasks such as standing, bending, stooping, kneeling, crouching, reaching, twisting, and walking on uneven surfaces. They should be capable of performing stationary tasks like sitting for up to 6 to 8 hours a day. Additionally, candidates should be able to lift, carry, push, pull light to moderate weights up to 15 pounds safely. Requires mental acuity for analytical reasoning and document interpretation. Salary range for this position is $80,000 to $88,200.
This position is being offered at $80,000 to $83,000 annually. Brilliant Corners does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring, and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
- Hybrid Work
