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JOB SUMMARYThe Accounts Payable Specialist supports the Finance department on all needs related to Vendor Management, such as Vendor Setup and Maintenance, Processing of Project Related Vendor Bills, assisting with Employee Expense Reports, Site Payments, and Year-End 1099 Processing.RequirementsRESPONSIBILITESAccounts Payable Process project-related bills to ensure timely payments to vendors. Track payment terms and billable items.
- Follow up with vendors on inquiries and disputed balances.
- Determine issues that prevent vendor bills from being paid; work with appropriate Managers to resolve payment issues; review contract language to verify accuracy of billing.
- Create vendor credit memos when needed.
- Ensure all vendor bills are properly approved by Operational Managers.
- Assist with the review and approval of employee expense reports on a weekly basis.
- Assure vendor accounts payable files are organized and adequate for audit purposes.
- Process Site Payments and assist Site Analysts with reporting requests relating to site payments.
- Various other duties as assigned.
Tax Filings & Audit
- Verify tax information is collected for all vendors.
- Assist with the preparation of year-end 1099s for IRS reporting purposes.
- Assist with Accounts Payable yearly Financial Audit requests.
KNOWLEDGE SKILLS AND ABILITIES REQUIRED
- High School diploma;?BS/BA/Associate degree in business, finance or accounting preferred.
- NetSuite experience, preferred
- Detail oriented in keeping up with multiple customer accounts and reviewing a large amount of project details
- Good at establishing and maintaining customer relationships
- Interpersonal skills with an array of directors, managers and Project Analysts to resolve outstanding issues
- Proficient in Excel and Microsoft Office
