Office Manager
Ardmore Roderick | Chicago, IL | On-Site
About Us
Ardmore Roderick is a full-service Infrastructure solutions firm that specializes in utilities, Transportation, Aviation, Rail & Transit, Building & Facilities Projects. We are headquartered in Chicago (IL) with offices in Champaign (IL), Orlando (FL), Columbus (OH), Memphis (TN), and Philadelphia (PA)
Our Mission
"We advance the design and construction of critical infrastructure and the built environment to improve communities"
Our Values
- Safety Above All
- Invest In Our People & Service Our Clients
- Champion Diversity & Inclusion
- Engage With Our Communities
Job Overview
We are seeking an Office Manager to join our team at Ardmore Roderick. The Office Manager plays a vital role in ensuring the smooth operation of our growing office of 280+ employees. Reporting directly to the VP of Administration, this role is responsible for overseeing office administration, facilities management, vendor and procurement processes, and supporting an efficient, safe, and inclusive workplace environment.This position is ideal for someone with strong organizational skills, an operational mindset, and leadership potential.
It also offers an opportunity to contribute to our emerging Diversity & Inclusion (D&I) efforts, including assisting with the formation of a D&I committee. This role requires a high degree of professionalism, discretion, and sound judgment, and must be carried out with the highest level of integrity and confidentiality.
Key Responsibilities
Facilities & Office Operations
- Oversee day-to-day office operations and logistics, including space planning, security, reception, and general administrative support.
- Manage the functionality, maintenance, and safety of office facilities; coordinate with building management and external contractors as needed.
- Ensure a safe, efficient, and welcoming workplace that supports productivity and well-being.
Vendor Management & Procurement
- Maintain accurate and up-to-date vendor registrations and compliance records.
- Establish and manage vendor relationships for office services (e.g., cleaning, maintenance, equipment and supplies).
- Coordinate procurement activities, including sourcing, purchasing, and inventory management of office supplies, PPE, and equipment.
Administration & Systems
- Develop, document, and maintain office administrative procedures and SOPs.
- Maintain organized office records and filing systems.
- Handle confidential documents, personnel information, and executive communications with utmost discretion and integrity.
- Oversee internal tools and systems used for office management and communication.
People & Culture Support
- Serve as a primary point of contact for office-related needs and issues.
- Support onboarding logistics and workspace setup for new hires.
- Assist in shaping a collaborative, inclusive, and employee-focused office culture.
DEI & Organizational Development
- Partner with leadership to support a Diversity & Inclusion (D&I) committee.
- Promote awareness and contribute to inclusive office practices and programs.
Leadership & Team Management
- Provide support and direction to administrative staff; this role may eventually lead and manage a team of administrative assistants.
- Set expectations, provide coaching, and foster a high-performance service culture.
- Track and improve team efficiency using relevant metrics and feedback.
Required Qualifications
- Bachelor's degree or equivalent experience preferred.
- 5 years of experience in office, operations, or facilities management.
- Demonstrated experience in vendor coordination and procurement processes.
- Proven ability to handle sensitive information with a high level of confidentiality, integrity, and discretion.
- Strong organizational, problem-solving, and communication skills.
- Comfortable working across all levels of the organization.
- Experience or interest in D&I initiatives is a plus.
- Prior management experience or team leadership potential preferred.
Additional Information
Attributes
- Operational Mindset – Can manage multiple priorities and improve systems in a fast-paced environment.
- Collaborative Communicator – Builds trust across departments, vendors, and leadership.
- Results-Oriented Leader – Drives performance and seeks out improvements.
- Change Agent – Comfortable with evolving processes and supporting strategic growth.
- Culturally Attuned – Values diverse perspectives and is eager to help build inclusive practices.
- Trustworthy Professional – Exercises sound judgment and maintains confidentiality and integrity in all interactions.
Benefits
- We offer Medical, Dental, & Vision Plans
- 401K, Paid Maternity Leave, Competitive PTO
- Employee Assistance Program (EAP) and more.
If you are looking for the opportunity to gain invaluable experience and thrive in a collaborative environment, this may be the position for you. Ardmore Roderick offers a competitive salary and benefits package as well as the opportunity to significantly affect the development of our rapidly growing firm. Benefits package includes health insurance, dental insurance, vision insurance, 401k match, life insurance, disability insurance, flexible spending accounts, health savings account, paid holidays, PTO, paid maternity leave, and employee assistance program.Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace.
All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify.We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process.
