Located in New York
About the Role
A boutique consulting, management, and event marketing agency is seeking an Event Operations Coordinator or Manager to join the team. This role is integral to planning and executing high-impact events, supporting leadership, and ensuring seamless client experiences.The ideal candidate is highly organized, thrives in fast-paced environments, and anticipates client needs before they arise. A problem-solver with strong attention to detail, they will oversee every stage of events—from strategy to execution.Event experience, exceptional organizational skills, a sense of humor, and a positive, can-do attitude are highly preferred!
Key Responsibilities
1.
Project Management
- Serve as the primary point of contact for designated clients and their events.
- Manage budgets, timelines, and project plans to align with client goals.
- Oversee event-day execution, troubleshooting issues as they arise.
- Conduct post-event recaps and debriefs with clients.
- Support PR, marketing, sponsorships, and media outreach as needed.
- Collaborate with internal teams to ensure smooth operations and communication.
2. Event Operations
- Secure venues, routes, permits, contracts, and insurance through research and negotiation.
- Develop site plans to ensure smooth crowd flow and logistics.
- Oversee vendor selection, negotiation, and coordination.
- Lead event-day setup, execution, and staff/volunteer management.
- Manage the packing, transport, and organization of event supplies.
- Provide strong, confident leadership in high-energy environments.
3. Administration & Team Management
- Maintain organization and inventory of event supplies.
- Ensure the company website is up-to-date and functional.
- Manage data processes and recommend efficiency improvements.
- Lead weekly production meetings and provide status updates to leadership.
- Organize and maintain event photos and success stories for marketing purposes.
Qualifications and Skills
Required:
- Bachelor’s degree.
- 2-3+ years of experience in event management, fundraising campaigns, or production.
- Strong organizational, financial, and project management skills.
- Excellent written, verbal, and interpersonal communication skills.
- Experience negotiating contracts and managing event budgets.
- Proficiency with Microsoft Suite.
- Ability to work evenings and weekends during peak seasons (April/May & Oct/Nov).
- Valid driver’s license and ability to travel.
Preferred:
- Independent thinker with a problem-solving mindset.
- Experience working with vendors, sponsors, and community organizations.
- Strong leadership instincts—able to anticipate issues before they arise.
- Flexible and adaptable in dynamic environments.
- Ability to collaborate across teams and build strong relationships.
- Detail-oriented with a drive to continuously improve processes.
