POSITION OVERVIEW:
The Payroll Administrator is responsible for managing and processing the company's payroll, ensuring that all employees are paid accurately and on time. This position requires a high level of attention to detail and a thorough understanding of payroll systems, regulations, and compliance requirements. The Payroll Administrator will also handle employee inquiries regarding payroll and related issues, ensuring that all records are maintained properly.PRINCIPLE RESPONSIBILITIES:
- Process payroll for all employees (salaried, hourly, full-time, part-time) on a weekly basis.
- Ensure accurate calculation of wages, benefits, taxes, and deductions.
- Maintain payroll records and ensure all employee data is up to date.
- Ensure compliance with federal, state, and local payroll regulations.
- Prepare and submit payroll tax filings and reports.
- Process new hires, terminations, salary adjustments, and other payroll-related changes.
- Reconcile payroll-related accounts and resolve discrepancies.
- Respond to payroll inquiries from employees and management.
- Collaborate with HR and Finance to ensure accurate reporting of employee benefits, time-off balances, and deductions.
- Manage year-end processes, including W-2s and 1099s.
- Calculate and submit certified payroll
- Comply with all of the union labor requirements for payroll
- Calculate and remit union fringe benefits
- Collect, verify, and submit health, dental, and vision insurance forms to the administrators
- Provide support needed for annual financial review and ESOP audit
- Provide payroll data for annual worker’s compensation insurance renewal
- Stay up to date with changes in tax and labor laws affecting payroll.
- Main contact with the 3rd party payroll service provider
- Able to effectively provide payroll data to leadership for management analysis
- Support project managers for project compliance reporting
REQUIRED SKILLS:
- Strong knowledge of payroll regulations and tax compliance.
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Strong communication skills to interact effectively with employees and management.
- Knowledge of benefits administration and related payroll deductions.
- Strong knowledge of union payroll requirements
EDUCATION/EXPERIENCE:
- Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience).
- 4+ years of payroll administration experience, preferably in a mid-sized or large organization.
- Proficiency with payroll software (e.g., ADP, Paycom, or similar systems), proficiency with Paylocity is a plus.
- Certified Payroll Professional (CPP) or similar certification is a plus.
