Brief summary of role:
We are seeking a highly organized and detail-oriented PeopleOps Coordinator to manage daily administrative tasks and ensure smooth office operations. The ideal candidate will be responsible for coordinating office activities, supporting staff, and maintaining an efficient and productive work environment. This dual-role position will provide light administrative support to our CEO and People (HR) Department. The ideal candidate will be a self-starter with exceptional communication and problem-solving skills, able to handle confidential information with discretion, and possess a strong understanding of both executive support and administration best practices.
What you will be doing:
- Manage the CEO's calendar, schedule appointments, and coordinate travel arrangements.
- Organize and coordinate meetings.
- Act as an administrative liaison between the CEO and internal/external stakeholders
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
- Manage office supplies inventory and place orders as needed.
- Schedule meetings, appointments, and conference room bookings.
- Support HR tasks, such as delivering New HIre Orientation, managing company announcements, and company vendors.
- Assist with event planning, office celebrations, and company meetings.
What we are looking for:
- 2+ years of experience in an administrative role.
- Experience in supporting a high level executive is preferred.
- Proven track record of calendar management, scheduling, and travel arrangements
- Experience in preparing presentations, reports, and correspondence with a high degree of accuracy.
- Proficiency in utilizing office management software and tools (e.g., G-Suite, Zoom, and project management software).
- Expense report management is preferred.
- Experience with event planning and coordination is a plus.
- Strong problem-solving and decision-making skills
- Critical thinking skills
- Stakeholder management skills
- Ability to multitask and handle multiple projects simultaneously
- Excellent organizational, time management, and prioritization skills
- Ability to come to the office 1-2 days per week
Base Salary: $76,000 - $117,500The “Base Salary: range represents the low and high end of the anticipated salary range for this position across all US locations including but not limited to CA, CO, NY, WA, NV, MD, CT and RI. The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs.
Our anticipated Base Salary determination is just one component of OpenSpace’s competitive total rewards strategy that also includes equity awards, 401k match, as well as other region-specific health and wellness benefits.If this role isn't what you're looking for, please consider other open positions.OpenSpace welcomes employees from varied backgrounds and walks of life, and it’s reflected in our diverse community. OpenSpace is proud to be an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
